(Originally Published November 08, 2019)

Keeping your office kitchen clean is not just a one man job! To help keep your office cleaner, this article will show a number of office wide kitchen cleaning memo templates that you can use in your workplace.

Working with countless corporate office kitchens, Kitchener Clean knows all about office cleaning necessities, and we are happy to share these resources with you!

Scroll down to learn more about office kitchen cleaning memos! Let’s get started.


Office Wide Kitchen Cleaning Memo Templates

In your office, do you allow customers and clients to go get coffee or water? If not, is your kitchen in their line of sight at all? Do you want them seeing a dirty or messy kitchen?

Having a dirty or messy office kitchen can be a negative reflection of your business to customers and clients. However, keeping a clean kitchen can be a tedious job because employees are busy with other tasks more related to their daily job duties!

Which leads to the question - how do you keep your office kitchen clean?

As a supervisor or office manager, you have the power to make sure the kitchen is clean. One of the best ways to ensure this is by writing a memo to the staff to address the cleaning issue and outline policies and expectations.

How you write a kitchen cleaning memo is up to you, but to help you get started, below are some templates you can use.


Office Wide Kitchen Cleaning Memo Sample #1

To: All Staff

From: Office Manager

Subject: Kitchen Cleaning Responsibilities

Date: September 2019

Dear Staff Members:

It has come to my attention that the cleanliness of the kitchen at [BUSINESS NAME] has not been up to standards.

I would like to ensure that everyone understands the value of having a clean kitchen. The cleanliness and sanitation of the kitchen are of utmost importance to us, as we want to ensure the health and safety of all of our employees and create a good impression on clients and customers who see the kitchen.

Please keep in mind the following do’s and don’ts:


  • Clean spills immediately
  • Dispose of expired or spoiled food quickly
  • Wipe counters using cleaner after every use


  • Leave dishware and flatware in the sink

Remember that it is in all of our best interest to keep the kitchen clean as it reflects on the image of [BUSINESS NAME].

Please note that as of now, random kitchen quality checks will be made to ensure that all measures are being taken to ensure the cleanliness of the kitchen.

Best Regards,



Office Wide Kitchen Cleaning Memo Sample #2

To: All Employees

From: Office Supervisor

Re: Keeping Our Office Kitchen Clean

Starting on [DATE], [ORGANIZATION NAME] will be monitoring our kitchen cleanliness and hygiene on a weekly basis. This will ensure the highest standard of excellence in every area of our office.

Our kitchen is a central hub for employees and clients alike and we need to maintain the highest standard of cleanliness by all doing our part.

Our office manager will be visiting the kitchen three times each day for the next ten days. If standards are not met, an email will be sent to all staff to ensure we are getting in the practice and habit of maintaining cleanliness and all doing our part. Please ensure that all proper procedures are followed when it comes to dishware being in the dishwasher and trash being discarded.

Given these points, we will have a meeting on _______ to discuss what progress we have made.  If you have any questions that you need to ask, please feel free to call me.



The Basics

These are just memo templates. You can use them as a guide to create your own memo. When creating an office memo, be sure it includes:

  • Who it is from and who it is for
  • Date
  • Subject
  • Who, what, where, when, and why
  • Point of contact for further information

The point of a memo like this is to ensure office kitchen cleanliness is maintained. If you’re looking for more office memo templates, check out this article.

Looking for more memos?


This excellent memo posted by eatright.org reminds employees to keep their refrigerators safe and clean, as many offices have a problem with dirty and even unsanitary fridge conditions!

This memo includes the temperature your fridge should stay at, how to remove odours, and how to practice safe cleaning. Print it off and post it on your office fridge or email it to staff. This office memo is a good example of an effective, practical office memo.

> Click here to view the entire safety memo by Homefoodsafety.org

We Share The Air

A poster about a fragrance-free workplace

Perfume and fragrances in the workplace can cause real, sometimes even serious problems to workers, employers, and even clients who are sensitive or allergic.

Posting a memo like the one above can help create an atmosphere of awareness and caring.

Not everyone is aware of how scents can affect others, and promoting clean, fragrance-free air is a great way to help everyone in the office.

Ready for a Safer and Cleaner Office?

Encouraging workers with written memos, posters, and videos to take office cleanliness seriously is a great way to boost awareness and cleanliness in the office.

However, unless your staff has lots of extra time to clean, there is only so much they can do while getting their own work done. A commercial cleaner like Kitchener Clean can help ensure your office kitchen is clean, safe, and sanitary so your workers can do their part but don't have to worry!

“I have no qualms about recommending Kitchener Clean. They live up to their motto "Helping businesses achieve a healthier work environment and a cleaner world."

-- Susan, a Kitchener Clean customer!

At Kitchener Clean, we care about your office, your staff, and the environment. That's why all of our cleaning products are non-toxic to ensure the safety of your staff. Kitchener Clean always uses the highest quality EcoLogo or Green Seal certified products when possible in your office. Looking for non-toxic office cleaning in Kitchener, Waterloo, Guelph or Cambridge? Contact Kitchener Clean today.

EcoLogo is North America’s largest, most respected environmental standard and certification mark. EcoLogo provides customers with the assurance that the products and services bearing the logo meet stringent standards of environmental leadership. Using green, non-toxic cleaning products means that everyone in your office can breathe easy without worrying about harsh chemicals or allergic sensitivities.